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Establish/review goals & budget |
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Site selection |
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Development of conference logo |
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Pre/post conference tours |
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Prepare preliminary program & registration forms |
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Negotiate airline and hotel contracts |
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Issue airline tickets |
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Provide hotel with accurate and current rooming lists |
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Coordinate all necessary ground transportation |
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Allocate appropriate meeting space |
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Select food and beverage requirements |
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Coordinate pre-conference briefing with key hotel staff |
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VIP handling |
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Gifts and awards |
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Development and production of onsite kits |
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Registration |
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Emergency travel assistance and flight reconfirmation |
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Signage |
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Companion Programs |
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Offisite social programs |
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City tours |
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Golf tournaments |
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Themed events |
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Entertainment |
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Awards banquet |
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Tabulation of attendee evaluations |
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Post conference analysis |
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Account reconciliation |
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Tracking reports |